Using WPS Spreadsheet’s Data Validation for Drop‑Down Menus > 자유게시판

Implementing data validation for drop-down menus in WPS Spreadsheet significantly boosts data integrity and speeds up form completion.

By confining input to a controlled list, you prevent spelling mistakes, guarantee standardized entries, and simplify future reporting and sorting tasks.

This functionality shines in questionnaires, stock records, order templates, and any sheet requiring consistent, structured responses.

Start by highlighting the target cell or group of cells that should display the drop-down list.

Then, locate the Data tab in the top ribbon and click the Data Validation button.

This launches the Data Validation settings window, allowing you to specify the rules for valid entries.

Go to the Settings tab, find the Allow field, and pick List from the list of permitted types.

WPS Spreadsheet now understands you intend to build a dropdown selection menu.

Next, you need to specify the source of your list.

You may manually enter options in the Source field, using commas to separate each item, like Apple, Banana, Orange.

or you can reference a range of cells that already contains your list.

For instance, if your list resides in cells A1 to A5 on Sheet2, use Sheet2!A1:A5 as the source reference.

This approach is recommended since updating the source range automatically refreshes the dropdown, eliminating the need to re-enter settings.

After setting the source, you can optionally check the box labeled Ignore blank to allow users to leave the cell empty, or uncheck it to require that a selection be made.

You may also access the Input Message tab to present a user-friendly tip as soon as the cell is clicked.

For example, wps下载 type: "Please choose one fruit from the dropdown".

This improves user experience and reduces confusion.

You can adjust the behavior in the Error Alert section when an unauthorized value is input.

The default alert is a Stop notification, but you can switch it to Warning or Information and craft your own message, such as "The value you entered is invalid. Please select from the dropdown list".

After clicking OK, a tiny dropdown arrow will appear beside each selected cell.

Users simply click the arrow to view the list and make a selection with one click.

This accelerates input while guaranteeing consistent, error-free data collection.

If you update the cells in your source range, the dropdown list will adjust automatically—no reconfiguration needed, as long as the range is still accessible.

Thanks to its dynamic behavior, you can easily modify supplier lists, location codes, or status options without redoing the validation setup.

You can also duplicate validation rules to multiple cells using regular copy and paste operations.

When you paste a validated cell elsewhere, the dropdown settings transfer automatically, streamlining setup for uniform fields.

Avoid pasting unverified data into cells protected by validation.

If the pasted value is not in the allowed list, WPS Spreadsheet will block the entry and display your custom error message.

To prevent errors, align your imported data with the allowed choices, or turn off validation briefly during import.

In conclusion, WPS Spreadsheet’s Data Validation tool for drop down menus is an essential feature for anyone managing structured data.

It promotes accuracy, reduces errors, and enhances the overall usability of your spreadsheets.

No matter the scale—whether you’re building a one-time form or a multi-sheet database—dropdown validation is a thoughtful, efficient method that elevates data integrity and operational performance