Effortless Bulk Letter Creation Using WPS Writer’s Mail Merge > 자유게시판

Using WPS Writer’s Mail Merge for Personalized Letters can significantly streamline the process of creating individualized communications for large groups of recipients

From sending gratitude letters and RSVP requests to distributing newsletters and financial statements

mail merge allows you to design a single template and automatically populate it with unique data for each person

By automating the process, you cut down on labor, avoid inconsistencies, and uphold a consistent, professional standard

Start by launching WPS Writer and initiating a fresh file

Use this file as your standardized letter template

Write the core message while inserting markers for variables like recipient’s first name, postal code, or account identifier

For instance, type "Dear [FirstName]," then continue with text that includes their recent purchase, event attendance, or subscription status

Each placeholder will be filled in by matching it to the corresponding column in your data source

Then, compile the list of details to be merged

Commonly, the data resides in an Excel.xlsx, a.csv file, or a WPS.et spreadsheet

The spreadsheet should include columns for each piece of information you want to insert, such as FirstName, LastName, Address, City, and so on

For every letter you plan to generate, there must be one unique row containing all relevant details

Your headers must be precise and match exactly with the merge field names expected by WPS Writer

After preparing both files, go to the Mailings section in the top toolbar

Choose the "Use an Existing List" command from the recipient selection dropdown

Browse to your spreadsheet file and select it

A dialog box will appear asking you to specify the sheet or data range—verify you’ve chosen the right tab

Once linked, you can preview the data to verify it has imported properly

Now insert the merge fields into your template

Put your cursor where the name belongs, and activate the "Insert Merge Field" function

A menu will pop up displaying every available field from your linked spreadsheet

Choose the matching variable, for example, "LastName," and confirm to insert it

Apply this process to every piece of custom data you need: billing info, appointment time, loyalty tier, or referral code

Once all fields are in place, click "Preview Results" to see how the letters look with real data

Scroll up and down to examine each generated letter for accuracy and readability

Click the left and right arrows to flip through individual letters and validate mappings

Should a field display wrong or missing content, edit the original file and re-import

After confirming everything displays correctly, complete the merge process

Click on Finish & Merge and choose one of three options

You can print the letters directly if you intend to send them physically

Use the "Send Email Messages" option if your Outlook or email client is linked

Or, you can create a new document containing all the merged letters, which you can save, revise, wps下载 or print later

WPS Writer’s mail merge stands out for being intuitive and widely compatible

No complex setup is required—it accepts popular formats, needs no programming, and fits naturally into WPS Office workflows

Once saved, your template becomes a reusable asset; future mailings require only an updated data file

Always verify your spreadsheet entries before initiating the merge

A single typo in a name or address can lead to miscommunication or a poor impression

Always trial the merge with a small sample (e.g., 5–10 rows) to confirm output quality before full execution

Mail merge is not just a time saver—it enhances personalization at scale

Even automated mail feels more authentic when it reflects personal identifiers, boosting reply rates

WPS Writer empowers companies, charities, teachers, and private users to produce professional, individualized mail at scale