Using WPS Writer for Memo Writing: Layout Tips > 자유게시판

When writing memos in WPS Writer, achieving a polished structure is essential for clear internal messaging. Memos are typically internal documents designed to communicate key points without delay, so their appearance should maintain a focused format without decorative distractions. Start by setting the margins to common defaults, usually 0.8 to 1.2 inches, to ensure compatibility with organizational templates. This provides sufficient breathing room that makes the document less dense and easier to scan.

Use a clear, legible font such as Roboto, Lato, or Times New Roman, and keep the font size between 10.5 to 11.5 points. Avoid using multiple fonts or styles within the same memo, as this can distract the reader. Bold text can be used selectively to draw attention to important sections, but slanted or underscored text should be limited to rare exceptions.

Always use one-line spacing between lines and add an extra line space between paragraphs to guide the eye between thoughts.

The memo format typically includes four key sections at the top: Recipient, Sender, Date, and Title. These should be aligned to the left margin and written in UPPERCASE to ensure quick scanning. After the Subject line, leave a single spacing gap before beginning the body of the memo. The body should be organized into short paragraphs—ideally no more than four to five lines each to help the reader process key points rapidly. Use bullet points or numbered lists when presenting a series of actions, suggestions, or options; this improves readability and highlights important tasks.

Avoid extended text walls by structuring information in digestible chunks. If your memo includes several topics, consider using clearly marked headings with increased weight to signal a change in subject. However, keep headings concise and direct. Do not use decorative borders, shading, or color unless your organization permits stylized formatting—most formal memos use only black text.

Align all text to the left edge; centered or justified text can make the document look difficult to scan on digital devices. Keep your language clear and to the point, removing filler words and redundant phrases. Before finalizing, use WPS’s error detection features to eliminate errors, and then preview the document in print layout mode to confirm that everything fits neatly on one page whenever possible. If the memo spans multiple pages, ensure that page breaks occur naturally between sections and not mid-sentence.

Lastly, save your memo as a PDF file if you need to share it externally or ensure formatting consistency across devices. This keeps your formatting intact and avoids corruption. By following these formatting best practices in WPS, you create memos that are not only visually organized but also clearly effective in communication.