Top Strategies for Handling Massive Excel Workbooks in WPS Office > 자유게시판

Managing large Excel files in WPS Office can be challenging due to performance issues if not handled properly. To ensure reliability and consistent performance, it is essential to follow a set of optimized techniques tailored to WPS Spreadsheets. First, always save your file in the newer Excel format rather than the older legacy format. The newer format uses efficient storage and is much better at handling large datasets, which lowers disk footprint and improves load times.

Additionally, avoid embedding unnecessary formatting such as excessive colors, decorative lines, or conditional formatting rules across full row ranges, as these severely impact formula processing and visual display.

Minimize the use of dynamic functions like CELL, especially in massive tables. These functions trigger on every edit, which can cause significant delays. Instead, opt for fixed numbers where possible or use non-refreshing functions. Similarly, replace array formulas with named ranges or pivot tables when applicable, as they are better optimized and simpler to process.

Break large workbooks into smaller, related files. If a single workbook contains independent tables, consider splitting them into separate files and linking them using external references or WPS’s data connection features. This decreases file burden and allows you to open only the necessary sheets when needed. Use external databases such as SQL servers and connect to them via WPS’s Get External Data feature instead of pasting large amounts of raw data directly into the spreadsheet.

Remove any blank rows and blank columns. Even if they appear empty, they may contain hidden formatting that consume memory. Select the full blank region, right click, and choose Remove to completely eliminate them. Also, clear any data entries that are no longer needed, as formatted blank cells still count toward the file’s overhead.

Enable manual formula updates in WPS Spreadsheets by going to Formulas > Calculation Options > Manual. This prevents automatic recalculation after every edit, which is particularly beneficial when working with hundreds of complex functions. Trigger calculations manually by pressing F9 when you need an update. This quick setting can greatly enhance performance.

Use filtering tools and data pivots to review trends instead of manual searching. Pivot tables collapse massive data efficiently and allow dynamic filtering without altering the original data. They also eliminate reliance on complex formulas and help preserve accuracy. Always keep your raw data organized, properly formatted in a data table, and avoid cell merging, as they break formula references.

Regularly audit your file for broken links, duplicate data, or mismatched formats. Use WPS’s Search and Replace to identify and fix erroneous entries. Also, validate data using input restrictions to stop erroneous data that could lead to formula failures.

Backup your files frequently and use backup history. WPS offers auto-save and online synchronization features; make sure they are activated to avoid corruption. Additionally, save incremental versions of your file with date stamps to track changes over time. Avoid sharing large files via email; instead, upload them to cloud storage and share shareable URLs to improve collaboration.

Finally, keep your WPS Office software up to date. Newer versions often include performance improvements, stability patches, and improved RAM handling for large files. Running outdated software can lead to compatibility issues. By following these practices regularly, you can ensure peak efficiency, avoid failures, and ensure that your large Excel files remain stable within WPS Office.